Procedure & Documents Needed For Changing Registrar & Transfer Agent (RTA)
The procedure for changing the RTA (Registrar and Transfer Agent) is indeed lengthy and requires the submission of a bundle of certified documents or their copies to the Central Depository Services Private Limited (CDSL). The submission is followed by their verification by CDSL which makes sure that all the documents are complete and in relevant order. After the verification, an execution agreement is issued to the company or RTA by CDSL.
In short, the whole procedure is time and effort taking and demands many attested documents that you may not be aware of. So, we have come up with the information about the procedure for changing Registrar Transfer Agent and a list of documents needed for it.
List of important documents, the certified copies of which needs to be Submitted by Company or Issuer to the CDSL for Changing the Registrar and Transfer Agent (RTA) are as follows:
Tripartite Agreement
A tripartite agreement refers to a legal document that contains all the duties and obligations of all the parties involved in the agreement which means the responsibilities of the issuer/company, RTA as well as of CDSL.
When a request is made for a change of RTA, the issuer or the company has to submit a fresh new tripartite agreement on a stamp paper worth INR 600/-, which must also be attested by the authorized signatories of RTA and company/issuer. Discover more by visiting or downloading the PDF (Tripartite (for franking and e-stamping / on stamp paper) Agreement)
Document Depicting the Application Fee Charged By CDSL
Any company requesting the RTA change has to submit the document depicting the total application fees charged by CDSL from the issuer or company to change the RTA. Discover more by visiting or downloading the PDF (Application Processing fees)
No Objection Certificate (NOC)
A NOC refers to a legal document that an organization or business entity issues, stating that it doesn’t object to the details that are mentioned in the NOC document. The companies behesting for changing the Registrar & Transfer Agent change must get this certificate furnished from the existing RTA in the written form and issue it to the CDSL. Discover more by visiting or downloading the PDF (No Objection Certificate (NOC))
Latest Certificates from CA/CS Professionals
The company requesting the change of Registrar & Share Transfer Agent has to furnish the details about its yearlong balance with CDSL and NSDL, total capital issued and physical shares. All these details have to be furnished and verified by the professional Company Secretary (CS) or Chartered Accountant (CA). Discover more by visiting or downloading the PDF (Latest certificate from practising Company Secretary / Chartered Accountant)
Master Creation Form (MCF)
A Master Creation Form, also known as Letter of Intent, is used by the companies to register as an Issuer with National Securities Depository Limited, to let it offer the demat facility to its shareholders by submitting its securities.
This form is also needed to be filed by the issuer/company to the CDSL on the company letterhead when the request of RTA change is made. The Form has to be properly stamped and attested by the authorized signatories of the company with the sign on every single page.
Discover more by visiting or downloading the PDF (Master Creation Form (MCF))
Declaration Statement
A declaration statement is also needed to be furnished by the issuer or the company which is requesting for the change of Registered Transfer Agent ( RTA) to CDSL wherein it declares its compliance with the mandatory norms related to the change of RTA. The company also declares its responsibility for handling all the complaints and queries that might result due to the change of RTA.
Discover more by visiting or downloading the PDF (Declaration from Issuer Company)
Letter of Acceptance/Consent (LOA)
The company requesting the RTA change needs to submit the Letter of Acceptance/Consent (LOA) to the CDSL, wherein it states that the new RTA is all set to handle all the responsibilities which are related to the company securities management. LOA has to be in written form on the new letterhead of RTA. In House, RTA knocks the requirement of LOA off. Discover more by visiting or downloading the PDF (Letter of Acceptance/Consent)
